Minutes - Sun City Center Pickleball Club

January 9, 2026

Minutes
Type: Regularly Scheduled Board	Attendees: John Orton (President), Julie Ware (Treasurer) Marcia McMullen (Secretary), Steve Butz (Director-Facilities), Rich Quintanilla (Director-Socials), Eve Blazsur (Director-Communications) Attendees on speaker phone: None Apologies (Absent): Don Chiapetta (Vice-President) Guest(s): Mike Steele (Webmaster)
Date: 01/09/2026	Time: 1:00 p.m.	Called by: President	Location: Palm Room
Agenda Items:	Webmaster, 2026 Calendar of Events, Help With Emails for Club Blast, Program for Paying Dues, Walkway, Funds from Hat/Visor Sales, Tennis Fundraiser

1:22 pm – meeting called to order

John Orton-President

John called for an update from the Secretary on the member renewal status. Marcia reported there were 309 members who have renewed as of 1/9/26. And 131 members plus guests for the Holiday Party on January 30, 2026.
John called on the Webmaster for an update.
John requested an updated email list from the Secretary for 2026.
John went through the proposed events/fundraiser calendar for 2026. The next event will be the barbeque on January 17, 2026. John requested a motion to purchase a new grill for the Club events. Steve made a motion to purchase a new grill with a budget of $600. The motion was seconded and approved.
The tournament scheduled for January 24th and 25th was discussed.
The next pizza party will be held Wednesday, February 4, 2026. Discussion of a Valentines Day Mixed Doubles tournament/Chili cookoff combination on Saturday, February 14, 2026.
John discussed inviting Ron Clark to the Holiday Party.
General meeting was scheduled for March 27, 2026 at 6:00 p.m. Place TBD.

Mike Steele-Webmaster

Mike reported he has been working with Trudy (outgoing Webmaster) he is working on updating the Gallery with more recent photos.
Mike is going to add more social media links to the website; i.e., Facebook, Twitter.
Mike would like to be more interactive with the website by posting pickleball comics, happenings, etc. on a periodic basis. For example, he posted a Christmas song during December.
Mike discovered what appeared to be 200 unanswered emails in the correspondence section, but it was determined that might be just a glitch in the link between the website and the email chain, because John and Greg (previous President) have been answering all emails on a reqular basis. Mike is going to research further and do a test email to John just to be sure.
Rich requested that each Board Member have a specific SCC PBC email address assigned to their position; [email protected]. [email protected], for examples.
A discussion was held regarding the maximum amount of email recipients John is able to send in one email blast. He is currently having to send two separate blasts to be sure to include all members. Mike is going to research to determine if there is a way to expand that amount.
A request was made to add the TeamReach app to the website.
Discussion took place about putting an on-line payment system in place on the website. Mike will research and report back.

Eve-Blazsur-Director-Communications

Eve requested an updated membership list for the bulletin board and to be updated quarterly.
Eve inquired about updating the membership in TeamReach, going through the list and determine who is no longer active.
Eve asked for input regarding having Pamelah Stevens make centerpieces for the Holiday party this year and reimburse her for them. Estimated $33 per table. There should be about 17 tables this year.
Eve had a question regarding the Club’s D&O insurance, whether it was a blanket policy or is the Club listed individually. John thinks it’s a blanket policy under the CA, but will inquire and report back.

Marcia McMullen-Secretary

Marcia inquired about how to determine who the new members are who are taking classes. She will get in touch with Dee-Dee Tottrup to get the information from her.
Marcia is in the process of getting missing contact information from members.
Marcia volunteered to decorate for the Memorial Day event.
Marcia inquired about welcoming emails to new members. It was determined that is the Secretary’s responsibility.
Marcia passed along a request from a member about opening up the volleyball courts to the Club when not in use by the Volleyball Club. John indicated that was a CA Board decision.

Julie Ware-Treasurer

Julie reported that all of the renewal/holiday party checks received up to date have been deposited, if someone inquires. They were a little delayed due to the incorrect PO Box number, the change-over in Board Members, and the holidays.
Julie reported the Club is in the process of receiving a debit card for future minor expenses.
Julie inquired about what to do with the Holiday Party money if a person decides to cancel. It was decided to issue a refund.
Julie inquired about the SCC PBC Facebook page. It’s difficult to find. Mike is going to check with Jeff Williams who is the administrator of the current page and report back.
A discussion was held regarding what accounting system the Club uses. Julia reported it is Quicken. She has been in touch with Lydia Buettner (club member) to get more information.

Rich Quintanilla-Director-Socials

Rich to be reimbursed for pizza purchase at pizza party of January 6, 2026. He will get with Julie.
Rich inquired about who to contact to update TeamReach. He will get in contact with Peter Cabral.
Rich will be out of town from March 13th through March 30th, 2026.
Rich made a motion to expand the competitive courts to Courts 8 and 7. The motion was seconded and approved. Rich will post an announcement on TeamReach. Steve will make a new sign indicating the additional competitive court.

Steve Butz-Social Director

Steve made a motion to purchase a new grill for events – $600. The motion was seconded and approved.
Steve suggested adding a SuperBowl pool to the February events calendar.
Steve agreed to make a sign for the additional competitive court.

Meeting adjourned:

3:01pm

Next meeting scheduled for: February, date TBD

Minutes recorded by: Pickleball Club Secretary, Marcia McMullen