Minutes- Feb 26, 2026 | |||
Type: Regularly Scheduled Board | Attendees: John Orton (President), Don Chiapetta (Vice-President), Julie Ware (Treasurer) Marcia McMullen (Secretary), Steve Butz (Director-Facilities), Rich Quintanilla (Director-Socials), Eve Blazsur (Director-Communications) Attendees on speaker phone: None Apologies (Absent): None Guest(s): None | ||
Date: 02/26/2026 | Time: 2:00 p.m. | Called by: President | Location: Palm Room |
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2:01 pm – meeting called to order by President John Orton.
John Orton-President
- John called for the Secretary Marcia McMullen to read the minutes from the meeting of January 9, 2026. The minutes were read.
- John called for a motion to approve the minutes. The motion was made, seconded, and approved by the Board.
- John requested an update on the number of paid members for 2026. Marcia reported 389 members are paid for 2026.
- John called on Treasurer Julie Ware for a financial report.
- Discussion was had regarding a particular club member who has been confronting people at the courts about whether or not they were a member. A motion was made that a letter needed to be sent to the member via U.S. mail instructing them to discontinue this activity. The motion was seconded and approved.
- The Board received a resignation email from the instructors of the beginner lessons effective April 1, 2026. Further discussion and acknowledgment of the instructors for their contribution over the past years to take place at the General Meeting.
Don Chiapetta-Vice President
- Don reported the petition to Ron Clark of the CA for a walkway to the restrooms was rejected; terrain/drainage cited as the reason. However, lights will be installed to the tennis courts bathroom facility.
- Discussion over court use occurred when a men’s group occupied courts during non-club time; board policy states no assigned courts.
- Board established a court-use committee chaired by Don to draft court-use rules; volunteers to be solicited via TeamReach. Proposed court-priority rules: inter-club play priority (four courts, two days/week); training and lessons prioritized; suggested limits of maximum two courts and two days per group; consideration of an annual lottery for allocations.
Julie Ware-Treasurer
- Reported account balances: $38,000 in A CD in the amount of $10,000 matured Monday at an interest rate of 0.5%. Recommended minimum checking balance range from $10,000 to $20,000 for routine event costs: pizza -$200, barbecue -$200; tournaments are self-funded but require upfront capital.
- Motion made and seconded to place $25,000 into one or more CDs for 7 months at 3.5%.
- Board-approved placement of funds into CDs.
- Julie and Rich will work on updating the TeamReach membership roster.
- The club now has a debit card to use for purchases.
- Julie alerted Board members to email scams.
Steve Butz-Court Facilities
- Discussion of the fans’ locations being a hazard. There have been a couple of incidences where people have walked into them and gotten injured. John mentioned sending a letter to the CA board to have the fans moved. Also discussed providing incident forms on the bulletin board for reporting any issues.
- Discussion regarding ball replacements.
- Members have complained that post-grad (PG) Pickler Players dominate sessions and give unsolicited instruction to lower-skill players.
- Discussion of net maintenance. Net ties are designed to break; ties frequently failed in storms but repairs were completed promptly.
Rich Quintanilla-Director-Socials
- Patrick’s plans: Mar 14—15 tournament canceled; Mar 17th – Thirsty Tuesday; Mar 21 lunch social proposed; club to fund ingredients for a corned-beef dinner or sandwiches; volunteers needed and previous attendance was about 40 people; crock pots and chafing dishes available.
- Rich informed the Board he will be out of town from March 13th through April.
- Rich is going to get with Mike (Webmaster) about whether or not emails can be cc’d to all Board members.
Meeting adjourned: 3:01pm | Next meeting scheduled for: General Meeting 6:00 p.m. March 27, 2026 in the Caper Room.
Minutes recorded by: Pickleball Club Secretary, Marcia McMullen |
January 9, 2026
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Minutes |
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Type: Regularly Scheduled Board |
Attendees: John Orton (President), Julie Ware (Treasurer) Marcia McMullen (Secretary), Steve Butz (Director-Facilities), Rich Quintanilla (Director-Socials), Eve Blazsur (Director-Communications) Attendees on speaker phone: None Apologies (Absent): Don Chiapetta (Vice-President) Guest(s): Mike Steele (Webmaster) |
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Date: 01/09/2026 |
Time: 1:00 p.m. |
Called by: President |
Location: Palm Room |
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Agenda Items: |
Webmaster, 2026 Calendar of Events, Help With Emails for Club Blast, Program for Paying Dues, Walkway, Funds from Hat/Visor Sales, Tennis Fundraiser |
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1:22 pm – meeting called to order
John Orton-President
- John called for an update from the Secretary on the member renewal status. Marcia reported there were 309 members who have renewed as of 1/9/26. And 131 members plus guests for the Holiday Party on January 30, 2026.
- John called on the Webmaster for an update.
- John requested an updated email list from the Secretary for 2026.
- John went through the proposed events/fundraiser calendar for 2026. The next event will be the barbeque on January 17, 2026. John requested a motion to purchase a new grill for the Club events. Steve made a motion to purchase a new grill with a budget of $600. The motion was seconded and approved.
- The tournament scheduled for January 24th and 25th was discussed.
- The next pizza party will be held Wednesday, February 4, 2026. Discussion of a Valentines Day Mixed Doubles tournament/Chili cookoff combination on Saturday, February 14, 2026.
- John discussed inviting Ron Clark to the Holiday Party.
- General meeting was scheduled for March 27, 2026 at 6:00 p.m. Place TBD.
Mike Steele-Webmaster
- Mike reported he has been working with Trudy (outgoing Webmaster) he is working on updating the Gallery with more recent photos.
- Mike is going to add more social media links to the website; i.e., Facebook, Twitter.
- Mike would like to be more interactive with the website by posting pickleball comics, happenings, etc. on a periodic basis. For example, he posted a Christmas song during December.
- Mike discovered what appeared to be 200 unanswered emails in the correspondence section, but it was determined that might be just a glitch in the link between the website and the email chain, because John and Greg (previous President) have been answering all emails on a reqular basis. Mike is going to research further and do a test email to John just to be sure.
- Rich requested that each Board Member have a specific SCC PBC email address assigned to their position; [email protected]. [email protected], for examples.
- A discussion was held regarding the maximum amount of email recipients John is able to send in one email blast. He is currently having to send two separate blasts to be sure to include all members. Mike is going to research to determine if there is a way to expand that amount.
- A request was made to add the TeamReach app to the website.
- Discussion took place about putting an on-line payment system in place on the website. Mike will research and report back.
Eve-Blazsur-Director-Communications
- Eve requested an updated membership list for the bulletin board and to be updated quarterly.
- Eve inquired about updating the membership in TeamReach, going through the list and determine who is no longer active.
- Eve asked for input regarding having Pamelah Stevens make centerpieces for the Holiday party this year and reimburse her for them. Estimated $33 per table. There should be about 17 tables this year.
- Eve had a question regarding the Club’s D&O insurance, whether it was a blanket policy or is the Club listed individually. John thinks it’s a blanket policy under the CA, but will inquire and report back.
Marcia McMullen-Secretary
- Marcia inquired about how to determine who the new members are who are taking classes. She will get in touch with Dee-Dee Tottrup to get the information from her.
- Marcia is in the process of getting missing contact information from members.
- Marcia volunteered to decorate for the Memorial Day event.
- Marcia inquired about welcoming emails to new members. It was determined that is the Secretary’s responsibility.
- Marcia passed along a request from a member about opening up the volleyball courts to the Club when not in use by the Volleyball Club. John indicated that was a CA Board decision.
Julie Ware-Treasurer
- Julie reported that all of the renewal/holiday party checks received up to date have been deposited, if someone inquires. They were a little delayed due to the incorrect PO Box number, the change-over in Board Members, and the holidays.
- Julie reported the Club is in the process of receiving a debit card for future minor expenses.
- Julie inquired about what to do with the Holiday Party money if a person decides to cancel. It was decided to issue a refund.
- Julie inquired about the SCC PBC Facebook page. It’s difficult to find. Mike is going to check with Jeff Williams who is the administrator of the current page and report back.
- A discussion was held regarding what accounting system the Club uses. Julia reported it is Quicken. She has been in touch with Lydia Buettner (club member) to get more information.
Rich Quintanilla-Director-Socials
- Rich to be reimbursed for pizza purchase at pizza party of January 6, 2026. He will get with Julie.
- Rich inquired about who to contact to update TeamReach. He will get in contact with Peter Cabral.
- Rich will be out of town from March 13th through March 30th, 2026.
- Rich made a motion to expand the competitive courts to Courts 8 and 7. The motion was seconded and approved. Rich will post an announcement on TeamReach. Steve will make a new sign indicating the additional competitive court.
Steve Butz-Social Director
- Steve made a motion to purchase a new grill for events – $600. The motion was seconded and approved.
- Steve suggested adding a SuperBowl pool to the February events calendar.
- Steve agreed to make a sign for the additional competitive court.
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Meeting adjourned: 3:01pm |
Next meeting scheduled for: February, date TBD Minutes recorded by: Pickleball Club Secretary, Marcia McMullen |