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Minutes March 27, 2026 |
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Type: Regularly Scheduled Board |
Attendees: John Orton (President), Don Chiapetta (Vice-President), Julie Ware (Treasurer) Marcia McMullen (Secretary), Eve Blazsur (Director-Communications) Attendees on speaker phone: None Apologies (Absent): Steve Butz (Director-Facilities), Rich Quintanilla (Director-Socials) Guest(s): Mike Steele, Webmaster |
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Date: 03/27/2026 |
Time: 4:30 p.m. |
Called by: President |
Location: Caper Room |
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Agenda: |
Intro to Pickleball, Court Usage, Member Letter, Shirts, Computer for Club, Software for Membership November 2026 General Membership Meeting, Annual Party |
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4:43 pm – meeting called to order by President John Orton.
John Orton-President –
SECRETARY REPORT:
The secretary’s report will be read at the General Membershp meeting following the Board Meeting.
INTRODUCTION TO PICKLEBALL:
- John discussed the two options for the new Introduction to Pickleball program. The first option is a proposal from Greg Eisman to run the program at $250 per month for six months. The second option is to have club member volunteers. John reported there are club members who are interested in volunteering. A motion was made to bring the options to the General Membership meeting to get input from the members. The motion was seconded and passed.
COURT USAGE:
- John reported that a new court usage committee has been formed. Don Chiapetta is the committee head. Don reported the committee members are Craig Ross, Linda Monahan, Janice Smith, Dee-Dee Tottrup and Duane Austin. The committee’s formation and membership were discussed, including concerns about specific members’ behavior. The court use procedures and issues with group scheduling were also covered. Future steps include gathering input from the members at the General Membership meeting and voting on new procedures at the next Board meeting.
DISCIPLINARY LETTER:
- The board agreed to send an official warning letter via certified mail to a member due to ongoing behavioral concerns.
CLUB SHIRTS:
- Efforts are underway to source new club shirts with the existing logo. The plan is for members to order shirts individually online to avoid upfront club expenses.
CLUB COMPUTER:
- The board approved the purchase of a club laptop to be used by the secretary/treasurer and passed down to future officers. Discussion included budget, purchase responsibility, and preferred device type.
MEMBERSHIP SOFTWARE:
- The board is evaluating online platforms to handle membership renewals, payments, and records. Concerns include verification of member eligibility and ease of use.
TEAMREACH PURGE:
- The process of removing non-members from the club’s TeamReach app (used for communication and scheduling) is ongoing.
UPCOMING MEETINGS AND EVENTS:
- The board discussed scheduling the annual membership meeting (options for November) and the annual party (likely January 2027). Dates are to be confirmed based on room availability.
501(C)(3) STATUS:
- The board discussed the club’s nonprofit status, IRS filing requirements, and pros/cons of maintaining 501(c)(3) status. It was agreed to file the necessary forms to retain this designation.
FIRST AID KIT:
- The board approved the purchase of a new first aid kit for the courts.
FINANCIAL CONTROLS:
- There was discussion of club debit card use, receipts, and the need for two signatures on checks over $500.
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Meeting adjourned: 5:36 p.m. |
Next meeting scheduled for: General Meeting 6:00 p.m. March 27, 2026 in the Caper Room. Minutes recorded by: Pickleball Club Secretary, Marcia McMullen |
Minutes- Feb 26, 2026 | |||
Type: Regularly Scheduled Board | Attendees: John Orton (President), Don Chiapetta (Vice-President), Julie Ware (Treasurer) Marcia McMullen (Secretary), Steve Butz (Director-Facilities), Rich Quintanilla (Director-Socials), Eve Blazsur (Director-Communications) Attendees on speaker phone: None Apologies (Absent): None Guest(s): None | ||
Date: 02/26/2026 | Time: 2:00 p.m. | Called by: President | Location: Palm Room |
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2:01 pm – meeting called to order by President John Orton.
John Orton-President
- John called for the Secretary Marcia McMullen to read the minutes from the meeting of January 9, 2026. The minutes were read.
- John called for a motion to approve the minutes. The motion was made, seconded, and approved by the Board.
- John requested an update on the number of paid members for 2026. Marcia reported 389 members are paid for 2026.
- John called on Treasurer Julie Ware for a financial report.
- Discussion was had regarding a particular club member who has been confronting people at the courts about whether or not they were a member. A motion was made that a letter needed to be sent to the member via U.S. mail instructing them to discontinue this activity. The motion was seconded and approved.
- The Board received a resignation email from the instructors of the beginner lessons effective April 1, 2026. Further discussion and acknowledgment of the instructors for their contribution over the past years to take place at the General Meeting.
Don Chiapetta-Vice President
- Don reported the petition to Ron Clark of the CA for a walkway to the restrooms was rejected; terrain/drainage cited as the reason. However, lights will be installed to the tennis courts bathroom facility.
- Discussion over court use occurred when a men’s group occupied courts during non-club time; board policy states no assigned courts.
- Board established a court-use committee chaired by Don to draft court-use rules; volunteers to be solicited via TeamReach. Proposed court-priority rules: inter-club play priority (four courts, two days/week); training and lessons prioritized; suggested limits of maximum two courts and two days per group; consideration of an annual lottery for allocations.
Julie Ware-Treasurer
- Reported account balances: $38,000 in A CD in the amount of $10,000 matured Monday at an interest rate of 0.5%. Recommended minimum checking balance range from $10,000 to $20,000 for routine event costs: pizza -$200, barbecue -$200; tournaments are self-funded but require upfront capital.
- Motion made and seconded to place $25,000 into one or more CDs for 7 months at 3.5%.
- Board-approved placement of funds into CDs.
- Julie and Rich will work on updating the TeamReach membership roster.
- The club now has a debit card to use for purchases.
- Julie alerted Board members to email scams.
Steve Butz-Court Facilities
- Discussion of the fans’ locations being a hazard. There have been a couple of incidences where people have walked into them and gotten injured. John mentioned sending a letter to the CA board to have the fans moved. Also discussed providing incident forms on the bulletin board for reporting any issues.
- Discussion regarding ball replacements.
- Members have complained that post-grad (PG) Pickler Players dominate sessions and give unsolicited instruction to lower-skill players.
- Discussion of net maintenance. Net ties are designed to break; ties frequently failed in storms but repairs were completed promptly.
Rich Quintanilla-Director-Socials
- Patrick’s plans: Mar 14—15 tournament canceled; Mar 17th – Thirsty Tuesday; Mar 21 lunch social proposed; club to fund ingredients for a corned-beef dinner or sandwiches; volunteers needed and previous attendance was about 40 people; crock pots and chafing dishes available.
- Rich informed the Board he will be out of town from March 13th through April.
- Rich is going to get with Mike (Webmaster) about whether or not emails can be cc’d to all Board members.
Meeting adjourned: 3:01pm | Next meeting scheduled for: General Meeting 6:00 p.m. March 27, 2026 in the Caper Room.
Minutes recorded by: Pickleball Club Secretary, Marcia McMullen |